Policies for Staff Publications - University Libraries

Who Can Submit

Only DePaul University Libraries staff members may submit content.  If a contributor leaves DePaul University, his or her content will remain in Via.

Rights and Permissions

The University Libraries cannot provide a legal opinion regarding author rights.  We recommend that authors consult the Project RoMEO (Rights Metadata for Open archiving) web site, which offers a Publishers Copyright Listing summarizing permissions that are normally given as part of each publisher's copyright transfer agreement.   Individual journal policies vary, and it is the responsibility of the author to check the terms of his or her agreement.

Authors do not surrender copyright to any content contributed to Via.  By accepting the Author’s Submission Agreement, contributors affirm that they have the right to submit the materials and that the submission does not infringe upon anyone else’s copyright.

Materials submitted to Via are governed by DePaul University’s Discovery & Copyright policy.

Author Submission Agreement

It is necessary that you agree to the terms of publishing in the repository listed in the author agreement. This agreement is acknowledged during the document upload process. Text of the author agreement is provided below for your reference.

DePaul University Research Repository Author Agreement

I hereby grant DePaul University a non-exclusive, perpetual license to include my work (“the Work”) in Via Sapientiae, DePaul University’s digital research repository (“the Repository”).  This license includes, but is not limited to, the following rights:

To display the Work online or in any other format;

To incorporate the Work into databases containing other works

To store, archive, copy, distribute or convert the Work for preservation purposes.

I warrant that the Work is my original work and/or that I am authorized by the copyright holder to submit the Work to the Repository.  I also warrant that the Work does not, to the best of my knowledge, defame, infringe upon, or violate any rights of others.

I understand and agree that DePaul University will not pay me royalties or licensing fees in exchange for the rights granted above.  Although due care will be made to preserve the physical integrity of the Work, DePaul University shall incur no liability for the loss of or damage to deposited Work.  I understand that once a peer-reviewed work is deposited in Via Sapientiae, it may not be removed.  I understand that once any other work is deposited in Via Sapientiae, a full bibliographic citation to the Work will remain visible in perpetuity, even if the work is updated or removed.

To the fullest extent permitted by law, both during and after the term of this Agreement, I agree to indemnify, defend, and hold harmless DePaul University and its trustees, directors, officers, faculty, employees, affiliates, and agents, past or present, against all losses, claims, demands, actions, causes of action, suits, liabilities, damages, expenses, fees and costs (including but not limited to reasonable attorney’s fees) arising out of or relating to any actual or alleged misrepresentation or breach of any warranty contained in this Agreement, or any infringement of the Work on any third party’s patent, trademark, copyright or trade secret.

By clicking “I Agree” I grant the aforementioned license and acknowledge that I have read this agreement.

Author Review

OPTION 1 (author review):

Authors are asked to review PDFs created from their papers within 5 days of being sent the PDF. At this stage, we're unable to make any changes beyond the rare error that occurs in PDF conversion.

OPTION 2 (no author review):

Authors do not have an opportunity to approve papers they have submitted prior to them becoming publicly available on the site; therefore, please be sure that the paper is ready for public distribution.


Once materials are posted in Via, they cannot be removed or withdrawn except when there is a violation of copyright or other laws.