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Policies

Contents

Philosophy of Vincentian Studies

For more information, please see Vincentian Studies Aims and Scope page.

Who Can Submit?

Vincentian Studies welcomes all manuscripts, poetry, essays, and others publishable expressions of Vincentian themes that meet our publication criteria. All articles should relate to topics of Vincentian interest (see Aims & Scope), and be originally researched, written, and documented in a scholarly fashion. Anyone may submit an article to be considered for publication provided he or she owns the rights to the work being submitted or is authorized by the copyright owner or owners to submit the article on their behalf. Manuscripts can be submitted using the Submit Article link on our Digital Commons site, or directly to the via email.

General Submission Rules

By submitting material toVincentian Studies, the author is stipulating that the material is not currently under review at another journal (electronic or print) and that he or she will not submit the material to another journal (electronic or print) until the completion of our editorial decision process. Articles should generally not exceed forty typewritten pages (some exceptions are considered) and should be submitted twelve months prior to anticipated publication. If you have concerns about the submission terms for Vincentian Studies, please .

Formatting Requirements

Vincentian Studies follows the guidelines of the Chicago Manual of Style. We ask that all submissions be formatted as a Microsoft Word document and include the following:

  • A title for your paper;
  • A brief abstract describing the content;
  • A brief author biography that reflects your career and accomplishments;
  • Any necessary documentation regarding copyright use or permissions obtained;
  • If you would like, any illustrations or images you would ask be considered for inclusion in the published work (.jpegs preferred, highest quality possible).

Your cooperation will speed the review and publication process. For more details on our formatting requirements, please see our style sheet.

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Questions about Authorship

Listed authors should have contributed to the manuscript and approved the final submitted version. Authors are considered those who have “authored, drafted, reviewed, and approved” a manuscript. An individual who does not meet authorship criteria for a specific piece of work but has contributed in some capacity should be acknowledged in a footnote. Any authorship disputes will be referred to our editorial board which will follow the Committee on Publication Ethics processes for dispute resolution.

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Review Process

Vincentian Studies utilizes a double-blind peer review model and observes the accepted rules for confidentiality. Manuscripts are first reviewed by our managing editor. If our managing editor determines that the paper is of appropriate quality and relevance, it will then be sent to our reviewers. Reviewers are selected based on their scholarly expertise in relation to the topic of the manuscript, in consultation with the editorial board as needed. The journal strives to render decisions within one to three months.

In-house submissions (i.e., papers authored by Vincentian Studies Institute or editorial board members) will be monitored carefully to ensure there is no peer review bias.

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Proof Process

After manuscripts have been accepted for publication the author is notified and an issue and targeted date for publication are identified. Once copyediting has been completed, the article will be formatted and set into design by our production team. Authors will receive first .pdf proofs for review before publication, along with any questions or asks from the production team. Authors are allowed to make final corrections and changes to the text at this stage and should return their marks within seven to ten days.

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Other Considerations

A.I. Use

It is required that submitted manuscripts be comprised of original research and writing by the author(s) and that they do not contain any AI-generated text or research or third-party content that is not cited as such. Additional materials submitted and generated by AI, such as images, or translations and transcriptions, must be identified and have a valid reason for use.

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Copyrighted Materials

Any use of copyrighted works or materials included in a manuscript must be appropriately documented along with credit given where needed. It is the author’s responsibility to obtain any necessary written permissions for reproduction from copyright owners, and to supply such documentation if asked for.

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Distribution & Fees

Vincentian Studies retains the right to distribute and highlight articles published in its journal through various online platforms. We do not charge submission fees to authors or open access fees for use of our publications. Authors may be asked to cover any costs incurred to obtain usage rights for materials such as illustrations from an archive or museum collection, provided that the author has specifically requested that this item be included in their published work.

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Open Access & Article Copyright License

Vincentian Studies is an open-access journal. Articles published in the journal adhere to the Creative Commons-Attribution (CC-BY) license. Authors hold the copyright to their articles and may share, adapt, or reuse their article in a new publication of which they are the author, editor, co-editor, or contributor. We do ask that authors notify us of plans to republish materials first published in Vincentian Studies, and that they provide original publication attribution to our journal in any future reproductions.

Authors may also deposit submitted, accepted, and published versions of their articles in an institutional or other repository of their choice without embargo. We ask that authors inform the journal if they plan to distribute copies of a submitted work prior to publication.

Vincentian Studies does not charge submission fees or open access fees for our publications. Users do not have to register to access the journal’s articles and may read, download, copy, distribute, print, search, or link to the full texts of articles, crawl them for indexing, or use them for any other lawful purpose. Articles are made available to authors and users immediately without embargo.

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Privacy

If you submit your work to Vincentian Studies, your name, email address, affiliation, and any other contact or personal details will not be shared with any external entity without your permission and will only be used for communication and publishing purposes with the journal.

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Special Issues

Vincentian Studies is open to publishing special issues or collections of papers devoted to a conference or given theme. If you would like to propose a special issue, please email the managing editor. Please explain your idea in detail, provide contact information for those who might act as guest editors, and offer a timeline. If accepted, our editors will work with you in putting together a call for papers (if needed) and will coordinate copyediting and design with your guest editors. Of note, we would ask that all submissions for any special issue undergo double-blind peer review in order to be included.

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Special Issues

Vincentian Studies will follow the core practices of the Committee on Publication Ethics (COPE) in managing any allegations of research and publication misconduct regarding submitted works. See our supplementary Publication Ethics General Guidelines for further details on our ethics policies.